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We're seeking a detail-oriented Administrative Assistant to support the Blood Center team in a fast-paced, meaningful environment. In this role, you'll handle patient registration, data entry, chart creation, and phone support - directly contributing to patient care and transplant services. Enjoy the chance to grow into this role. If you're organized, dependable, and eager to make a difference, this is your opportunity to be part of something truly impactful. Apply Today!
Job Details
Pay: $29.00 per hour!
Shift Schedule: Mon-Fri
Shift Times: 2 AM (8a or 9am start)
Duration: 13 weeks initially; potential to extend
Start Date: ASAP!
Department: Blood Center
Location: Palo Alto, California
Benefits
Potential to extend
Weekly payroll
Health benefits
Referral bonus*
24-hour accessibility
Personalized service
MINMUM QUALIFICATIONS
Education: High School Diploma or GED equivalent
Typing speed of 30 WPM
1 - 2 years administrative, clerical, or customer service experience
Strong data entry skills with ability to use multiple computer programs simultaneously
Strong organizational skills, detail-oriented, and able to prioritize tasks
Ability to work independently and as part of a team in a fast-paced, sensitive environment
Knowledge of basic office equipment (phones, scanners, filing systems), computer systems and Microsoft Office applications.
Prior experience working with patient registration
Preferred:
AA degree
Bilingual in Spanish
Previous lab experience (highly preferred)
EPIC experience (highly preferred)
Experience in quality or compliance-related administrative support
Required Knowledge, Skills and Ability:
Clear written and verbal communication skills.
Ability to manage multiple priorities with accuracy and efficiency
Strong ability to problem-solve and think critically in fast-paced environments.
Team player with the ability to work collaboratively across departments.
Professional, respectful demeanor with patients, staff, and external contacts.
Ability to adapt quickly to changing procedures and requirements.
Strong sense of confidentiality and compliance.
Job Requirements:
The Administrative Assistant in the Blood Center plays a critical role in supporting daily operations by managing patient registrations, processing blood samples, and ensuring accurate and timely data entry into the electronic medical record system. This role requires a detail-oriented, organized individual with strong communication skills who can work independently while collaborating closely with clinical and laboratory staff.
Complete patient registration and admission processes in according with EMTALA law, PAS policies, and departmental procedures.
Obtain and document patient demographic information, signatures, draw dates, and prescribing information on all applicable documents.
Create and update patient charts in EPIC and perform complex data entry related to kit orders, blood transfusions, and laboratory requisitions.
Process and scan documentation into electronic systems (EDM, Rightfax, PACS, Life Image) and maintain accurate filing systems (both paper and electronic).
Answer multi-line phone inquiries and provide timely, accurate information to patient, families, providers, and external partners.
Provide customer service in a sensitive, professional, and solution-oriented manner.
Distribute patient-facing materials such as wristbands, privacy notices, and other required documentation.
Maintain patient follow-up processes after procedures and ensure clinical staff are supported with necessary information and documents.
Support coordination with ambulance agencies, law enforcement, and external office as needed. Collaborate with clinical and registration staff to ensure seamless operations during high volume or stressful periods.
Perform other administrative duties as assigned to support overall Blood Center operations.
About Us
Power Personnel has been working with healthcare professionals like you since 1994. We are the experts in healthcare staffing in Northern California. That’s why so many hospitals, clinics and healthcare facilities rely on us for filling critical positions. If you want competitive pay, excellent working conditions and a team that supports you, Power Personnel is the place to be!
Earn $250 for every referral!
Know someone looking for a great opportunity? Refer them to us and get rewarded!
Send referrals to: referrals@powerpersonnel.com
You'll receive a $250 bonus once your referral completes 20 shifts.
Ready to take your career to new heights? Explore our job opportunities around Palo Alto, California, and discover the endless possibilities this thriving hub of innovation and culture has to offer. Nestled in the heart of Silicon Valley, Palo Alto is not only home to tech giants like Google and Facebook but also boasts a vibrant arts scene with renowned galleries like the Anderson Collection at Stanford University. Indulge your taste buds with the diverse culinary scene, from farm-to-table restaurants to trendy cafes. With easy access to the stunning landscapes of nearby parks like Foothills Park and the excitement of cheering on the Stanford Cardinal at Stanford Stadium, Palo Alto is the perfect place to grow both personally and professionally. Join us in this dynamic community and unlock your potential!
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