Power Personnelhttps://www.powerpersonnel.com/wp-content/uploads/2020/02/power-personnel-sq.pnghttps://www.powerpersonnel.comhttps://www.powerpersonnel.comUSD30.0032.00HOURtrue
Join a leading children’s hospital and make an immediate impact supporting pediatric patients and their families. This hybrid Surgery Scheduler role places you at the center of a fast-paced ENT department, coordinating complex surgical cases, navigating EPIC workflows, and ensuring families feel informed and supported every step of the way. If you thrive on organization, collaboration, and meaningful work, this short-term opportunity offers strong pay, flexibility, and the potential for extension.
Position Overview
A nationally recognized children’s hospital is seeking an experienced Surgery Scheduler to support its Pediatric Otolaryngology (ENT) team during a maternity leave. This role serves as the primary point of coordination for surgical scheduling, authorizations, and family communication in a high-volume, detail-driven environment.
The ideal candidate is confident managing complex cases, proficient in EPIC surgical scheduling, and skilled at balancing multiple priorities while delivering compassionate service to pediatric families.
Assignment Details
Pay Rate: $30.00–$32.00 per hour
Schedule: Monday–Friday
Hours: 7:00 AM – 4:30 PM
Work Model: Hybrid (approx. 2 days onsite in Palo Alto / 3 days remote; days TBD)
Duration: 3-month contract (potential for extension)
Start Date: Mid-March
Department: Surgery Scheduling – Pediatric ENT
Location: Palo Alto, California
Key Responsibilities
Coordinate and schedule pediatric ENT surgeries across surgeons, anesthesia, operating rooms, and ancillary teams
Manage complex surgical cases, ensuring all pre-operative requirements (imaging, labs, timing) are met
Schedule ancillary services such as MRIs, labs, and pre-admission testing
Verify insurance coverage and track prior authorizations to ensure surgical readiness
Perform accurate case entry in EPIC, including CPT codes, procedure details, duration, and bed requests
Collaborate with OR scheduling to optimize block utilization and surgical efficiency
Communicate surgery details, preparation instructions, and follow-up information clearly to parents and caregivers
Coordinate additional family support services (social work, transportation, housing, financial counseling) as needed
Maintain complete and accurate documentation, consents, and patient records in EPIC
Act as a key liaison between families, surgeons, OR teams, and external scheduling partners
Required Qualifications
High School Diploma or GED
Minimum 3 years of surgery scheduling experience
Current hands-on experience with EPIC (surgical scheduling, case entry, patient coordination)
Strong knowledge of insurance verification, prior authorizations, and surgical pre-op requirements
Solid understanding of medical terminology and surgical procedures
Ability to multitask, reprioritize quickly, and remain calm under pressure
Excellent customer service and communication skills
Compassionate, family-centered approach when working with pediatric patients
Proven ability to thrive in a fast-paced clinical environment
Benefits & Perks
Competitive hourly pay
Hybrid work schedule
Potential contract extension
Health insurance options
Weekly payroll
24-hour support and personalized service
Refer-a-friend bonus program
About Power Personnel
Power Personnel has been a trusted healthcare staffing partner since 1994, supporting hospitals, clinics, and healthcare facilities throughout Northern California. We specialize in placing skilled healthcare professionals into critical roles, offering competitive pay, excellent working environments, and ongoing support.
Refer a friend and earn a $250 bonus for every successful referral*
*Referral must complete at least 20 shifts.
Ready to take your career to new heights? Explore our job opportunities around Palo Alto, California, and discover the endless possibilities this thriving hub of innovation and culture has to offer. Nestled in the heart of Silicon Valley, Palo Alto is not only home to tech giants like Google and Facebook but also boasts a vibrant arts scene with renowned galleries like the Anderson Collection at Stanford University. Indulge your taste buds with the diverse culinary scene, from farm-to-table restaurants to trendy cafes. With easy access to the stunning landscapes of nearby parks like Foothills Park and the excitement of cheering on the Stanford Cardinal at Stanford Stadium, Palo Alto is the perfect place to grow both personally and professionally. Join us in this dynamic community and unlock your potential!
Are you sure you want to apply for this job?
Please take a moment to verify your personal information and resume are up-to-date before you apply.